Administrative Officer

About the role

The Administrative Officer coordinates day-to-day administrative and office operations to keep the workplace efficient, safe and well organised. The role covers office resources, facilities, vendor relationships, administrative records, procurement support and employee-related administration, while supporting workplace health, safety and environmental (HSE) compliance and monitoring administrative spending.

Key responsibilities

• Coordinate daily administrative and office activities and manage office supplies, stationery, equipment and other resources.
• Maintain accurate administrative records, files and documentation.
• Coordinate meetings, appointments, staff engagements and official events.
• Monitor office facilities, utilities and workplace conditions, and report defects and faults to the relevant department.
• Liaise with vendors, contractors and service providers, and support procurement by obtaining quotations, raising requests and monitoring deliveries.
• Monitor administrative expenses and document expenditures properly.
• Assist with staff onboarding, welfare activities and other employee-related matters.
• Prepare periodic administrative reports and recommendations for improvement.
• Ensure compliance with company policies and procedures, keep company information confidential, and uphold the core ECOM values of integrity, innovation, inclusivity, excellence and collaboration.

Required profile

• HND in Business Administration, Public Administration, Office Technology and Management (OTM), Engineering or a related field.
• Certification in HSE or Office Administration is an added advantage; experience in agriculture or manufacturing is also an added advantage.
• 2-4 years of experience in an administrative or facility management role.
• Good organisation, negotiation, multitasking and time-management skills, and excellent verbal and written communication.

Required skills

• Proficiency in Microsoft 365, specifically Word, Excel and Outlook for documentation and reporting.