Administrative Assistant (Entry Level)

About the role

The Administrative Assistant (Entry Level) supports the efficient operation of the organisation by providing administrative and clerical assistance across departments. The role covers documentation, communication, scheduling and record-keeping, ensuring smooth day-to-day office functions. It suits early-career professionals with 0-2 years of experience who are organised, communicate clearly and are proactive.

Key responsibilities

• Provide administrative and clerical support to departments and team members as required.
• Prepare, organise, file and maintain physical and electronic records, documents and correspondence.
• Manage incoming and outgoing communications, including emails, telephone calls and letters.
• Schedule appointments and meetings and maintain calendars for supervisors or departments.
• Assist in preparing reports, presentations, meeting minutes and other business documents.
• Receive and attend to visitors, clients and stakeholders professionally and courteously.
• Monitor and replenish office supplies and equipment when needed.
• Assist with data entry, record keeping and maintaining accurate databases.
• Coordinate logistics for meetings, training sessions and other organisational events.
• Handle confidential information securely and liaise with internal departments and external stakeholders.
• Process routine administrative requests, resolve basic office issues and help implement administrative procedures.