Admin & Record Management Officer

About the role

The Admin & Record Management Officer maintains accurate documentation, records and administrative processes that support the smooth running of the Cooperative. It is an entry-level position suited to a Business Administration or Library and Information Science graduate who wants to apply organisational and information management skills in an agro-processing setting. The officer ensures proper filing, data security and compliance with organisational policies while helping with day-to-day administration.

Key responsibilities

• Organise and maintain physical and digital records of production, staff and cooperative activities.
• Develop and implement filing systems that make document retrieval easy and storage secure.
• Support administrative functions such as correspondence, scheduling and report preparation.
• Ensure compliance with data protection and confidentiality standards.
• Help prepare documentation for audits, certifications and programme reporting.
• Track inventory records and keep accurate logs of supplies and equipment.
• Provide administrative support to management and other departments as needed.
• Contribute to continuous improvement of record-keeping and administrative processes.