Executive Associate – Support Head of Office (UNOCHA)

About the role

The United Nations Development Programme is recruiting an Executive Associate to support the Head of Office at the UN Office for the Coordination of Humanitarian Affairs (OCHA) in Abuja. The role provides high‑level administrative, communication and knowledge‑management assistance to ensure the office runs efficiently and effectively.

Key responsibilities

• Manage the Head of Office’s calendar, arrange meetings, host high‑ranking visitors, act as interpreter when needed and take minutes.
• Prepare briefing materials, informal translations, correspondence and directives for the Head of Office and ensure follow‑up.
• Maintain protocol procedures, rosters of partners, telephone lists and use automated office management systems.
• Oversee filing systems, safeguard confidential documents, coordinate information flow and screen incoming calls and mail.
• Track deadlines, commitments and report submissions, and propose improvements to office communication processes.
• Contribute to knowledge networks, organise trainings for secretaries and UN staff on coordination, administration and protocol.

Required profile

• Professionalism: ability to perform repetitive administrative tasks, handle large volumes of work under time constraints and apply knowledge of clerical best practices and office software.
• Teamwork: collaborates effectively, values input from colleagues and supports group decisions.
• Planning & Organising: prioritises multiple tasks, adapts to changing priorities and maintains effective relationships with staff and clients.

Required skills

• Proficiency with Microsoft Word and Excel.
• Experience using office software packages and web‑based management systems.
• Ability to operate standard office equipment and computerized business machines.