Executive Assistant to Senior Leadership

About the role

A highly organised, proactive and discreet Executive Assistant is sought to provide high-level administrative, coordination and executive support to the Director and Senior Leadership team in a fast-paced healthcare, medical or NGO environment. The role reports to the Director and covers schedules, communications, meetings, documentation and follow-ups.

Key responsibilities

• Manage the Director's calendar, appointments, meetings, engagements and travel; coordinate schedules and resolve conflicts.
• Screen and prioritise emails, calls and correspondence; draft and review correspondence, letters, memos, reports and presentations.
• Prepare meeting agendas, briefing notes and documentation; coordinate internal and external meetings, including virtual ones.
• Attend meetings, record minutes and decisions, maintain an action tracker and follow up on action points and deadlines.
• Act as liaison between the Director, senior management, employees, clients, partners, vendors, government agencies and other stakeholders.
• Support strategic initiatives and special projects, research and summarise materials for executive decisions, monitor project progress and give status updates.
• Support executive-level events, workshops and conferences, and suggest improvements to administrative processes.

Required profile

• Bachelor's degree (BSc) or HND in Business Administration, Management, Health Sciences, Public Administration or a related field.
• 3-5 years of experience as an Executive Assistant, Personal Assistant, Executive Administrator, Office Manager or similar senior administrative role.
• Experience supporting senior executives, directors or senior management; healthcare, medical, NGO, development or professional services experience is an advantage.
• Strong written and verbal communication, business writing, report preparation and presentation skills.
• Discretion, integrity, professionalism and the ability to work with minimal supervision.

Required skills

• Google Workspace (Gmail, Calendar, Docs, Sheets, Drive, Meet)
• Calendar and time management, stakeholder management, meeting and event coordination, confidentiality and discretion

Candidates apply by sending an updated CV to the employer's hiring contact, quoting the Executive Assistant position.