Executive Assistant to CEO

About the role

A business is looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO in managing daily operations, projects, meetings, and executive priorities. This role goes beyond calendar management. We're looking for someone who can anticipate needs, coordinate across departments, follow up on tasks, and help ensure the business operates efficiently.

Key responsibilities

• Manage the CEO's calendar, meetings and appointments.
• Coordinate internal meetings and prepare meeting notes.
• Follow up with department heads on assigned tasks.
• Track projects and deadlines.
• Prepare reports, presentations and documents.
• Manage confidential information professionally.
• Coordinate travel arrangements when required.
• Assist with communication between departments.
• Organize company documents and records.
• Liaise with external partners, vendors and clients when required.

Required profile

• Minimum 2 years' experience as an Executive Assistant, Personal Assistant, Executive Administrator or similar role.
• Excellent organizational and time management skills.
• Strong written and verbal communication.
• Ability to manage multiple priorities.
• High level of professionalism and confidentiality.
• Experience supporting senior executives is highly preferred.
• Experience working in retail, e‑commerce or fast‑growing businesses is an advantage.

Required skills

• Microsoft Office
• Google Workspace