Executive Assistant

About the role

We are looking for a proactive Executive Assistant to provide high‑level support to our senior leadership team. The role is fully remote and focuses on managing calendars, communications, and special projects for a fast‑growing retail and e‑commerce business.

Key responsibilities

• Manage and optimise complex executive calendars across multiple time zones, schedule meetings and vendor briefings.
• Screen, prioritise and draft professional responses to executive emails, messages and calls.
• Coordinate remote team check‑ins, prepare agendas, record minutes and track actionable items.
• Prepare presentations, briefs, status reports and business proposals using Google Workspace and Microsoft PowerPoint.
• Monitor task management workflows to ensure KPIs and initiatives stay on schedule.
• Maintain electronic filing systems, handle confidential records and support ad‑hoc research.
• Arrange executive travel, itineraries and expense reporting when required.

Required profile

• Minimum 1 year of experience supporting C‑suite or senior executives, preferably in e‑commerce, retail or tech.
• Excellent written and verbal English communication with professional etiquette.
• Reliable high‑speed internet, functional computer/laptop and a quiet home office setup.
• High level of discretion, integrity and confidentiality.
• Strong problem‑solving abilities and emotional intelligence.

Required skills

• Google Workspace (Docs, Sheets, Slides, Drive)
• Microsoft Office (PowerPoint, Excel)
• Zoom and Google Meet
• Project‑management tools such as Trello, Asana, Notion or Slack