Administrative Specialist

About the role

The Administrative Specialist will oversee daily office administration and facility management, ensuring smooth operations across the organization. This role also coordinates expatriate immigration processes, vendor relationships, procurement, travel logistics, fleet management, and budget monitoring.

Key responsibilities

• Supervise daily office administration and facility management.
• Coordinate expatriate immigration processes, including visas, work permits, and residency documentation.
• Manage relationships with vendors and service providers, ensuring contract performance and service delivery.
• Oversee office maintenance, utilities, security, cleaning, and workplace safety.
• Coordinate procurement of office supplies, equipment, and administrative assets.
• Manage business travel arrangements, accommodation, and logistics.
• Supervise company fleet operations, including vehicle maintenance and driver coordination.
• Monitor administrative budgets and identify cost‑saving opportunities.
• Supervise administrative support staff and ensure high performance.
• Maintain administrative records, policies, and regulatory compliance.
• Prepare periodic administrative reports for management.