Executive Assistant

About the role

We are looking for a proactive Executive Assistant to support senior leadership at Apothems Nigeria Limited in Lagos. The role involves managing the executive’s calendar, communications, travel arrangements and a variety of administrative tasks to keep the office running efficiently.

Key responsibilities

• Manage and coordinate the executive’s calendar, appointments and meetings.
• Screen phone calls, emails and correspondence on behalf of the executive.
• Prepare reports, presentations, meeting agendas and other business documents.
• Arrange travel, accommodation and logistics for business trips.
• Organise meetings, conferences and special events, taking minutes and following up on action items.
• Maintain confidential records, files and sensitive information.
• Liaise with internal departments, clients and external stakeholders.
• Conduct research and compile information for executive decision‑making.
• Monitor deadlines and ensure timely completion of tasks and projects.
• Assist in managing budgets, expense reports and administrative processes.

Required profile

• Minimum HND in a relevant field.
• Proven experience in an administrative or executive support role is an advantage.
• Excellent written and verbal communication skills.
• Strong organisational and multitasking abilities.
• Ability to work under pressure and meet deadlines.
• High level of professionalism, discretion and confidentiality.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint