Administrative Assistant

About the role

The International Organization for Migration (IOM) is seeking an Administrative Assistant to support the Resource Management Officer team. Based in Abuja with functional responsibilities for the Sub‑Office in Kano, the role provides essential administrative and clerical support to ensure smooth office operations.

Key responsibilities

• Screen appointment requests, maintain the supervisor’s calendar, arrange meetings and receive visitors.
• Coordinate office support services for meetings, trainings, seminars, committees and special events, including minute taking and follow‑up actions.
• Review, record, distribute and process incoming mail and correspondence, draft responses and ensure quality control of outgoing documents.
• Prepare and edit documents, arrange translation or formal editing as needed, and manage telephone calls and visitor inquiries.

Required profile

• Bachelor’s degree in Business Administration or related field with at least three years of relevant experience, or high school diploma with five years of experience.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Email).
• Strong attention to detail, discretion and ability to handle confidential information.
• Fluency in English; prior experience in international humanitarian or multi‑cultural settings is an advantage.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Email management