Office Assistant & Accounts Assistant

About the role

An expanding construction firm is looking for a dependable, meticulous and well-organised person to act as Office and Accounts Assistant. The role covers administrative duties and basic accounting tasks such as document control, record keeping, expense monitoring, invoice drafting and payment tracking. It suits recent graduates or people with up to two years of experience who want to build expertise in administrative management, bookkeeping and financial reporting. The position is remote, working closely with leadership and on-site teams.

Key responsibilities

• Provide administrative support to management and cross-functional team members.
• Organise, update and safeguard digital archives, correspondence and official records.
• Draft, format and manage invoices, receipts, payment logs and expense documentation.
• Log daily business activities, including income and expenditure, using spreadsheets or accounting platforms.
• Monitor outstanding receivables, track customer payments, oversee supplier settlements and other financial liabilities.
• Keep records of construction-specific costs: materials, logistics, machinery and labour.
• Help prepare financial summaries, expense reports and monthly transaction reviews.
• Aid in preparing quotations, purchase orders, payment requests and other business documents.
• Maintain a filing system for contracts, vendor data, employee profiles and financial papers.
• Coordinate meetings, manage calendars, handle email and follow up on administrative matters.
• Liaise with vendors, clients and stakeholders on documentation and payment queries.
• Reconcile receipts and invoices against recorded transactions and report variances to leadership.
• Keep confidential sensitive financial data and carry out other bookkeeping tasks assigned by management.

Required profile

• OND, HND, bachelor's degree or equivalent in Accounting, Finance, Business Administration or a related field.
• Foundational knowledge of bookkeeping, invoicing, receipt management and expense tracking.
• Prior experience in administration or bookkeeping is beneficial but not mandatory.

Required skills

• Microsoft Office Suite (Excel, Word)
• Google Workspace (Sheets, Drive)
• Strong organisation, attention to detail, written and verbal communication, and ability to meet deadlines independently