Fleet Officer

About the role

Stanbic IBTC Pension Managers is looking for a proactive, detail-oriented Fleet Officer to support the administration and day-to-day management of its vehicle fleet. The role covers vehicle allocation, documentation, insurance, maintenance, compliance and reporting, keeping records accurate and operations efficient.

Key responsibilities

• Coordinate the administration of company, role, status, pool and Pension-on-Wheels (POW) vehicles.
• Manage vehicle registration, licensing, insurance and statutory documentation renewals.
• Maintain comprehensive fleet records and ensure data accuracy.
• Coordinate routine servicing, repairs and maintenance, and monitor availability, roadworthiness and downtime.
• Track and manage insurance records and claims administration.
• Prepare fleet reports on documentation, maintenance and compliance status.
• Liaise with approved vendors and service providers, and escalate risks, exceptions and unresolved issues.

Required profile

• Bachelor's degree in Business Administration, Management, Economics, Accounting or a related discipline.
• Minimum 2-3 years' experience in fleet management, logistics, administration, procurement, facilities management or related operational support.
• Experience managing vehicle documentation, maintenance schedules and vendor relationships.
• Knowledge of SAP or similar enterprise systems is an added advantage; HSE or fleet management certification is desirable.

Required skills

• Fleet administration and management
• Vehicle documentation management
• Fleet maintenance coordination
• Vehicle licensing and registration
• Insurance administration and claims management