Executive Assistant to Managing Director

About the role

We are seeking a proactive Executive Assistant to support the Managing Director of Geoinfotech Resources Limited. The role involves managing daily schedules, coordinating communications and providing high‑level administrative support in a fast‑moving construction environment.

Key responsibilities

• Manage the Managing Director’s calendar, appointments and daily schedule.
• Coordinate meetings, travel arrangements and logistics.
• Screen and prioritize phone calls, emails and other correspondence.
• Prepare meeting agendas, presentations, reports and briefing documents.
• Take accurate minutes during meetings and follow up on action items.
• Draft professional emails, letters, reports, proposals and presentations.
• Maintain confidential records, files and executive documents.
• Monitor deadlines and remind the Managing Director of upcoming commitments.
• Organise internal and external meetings, including logistics and material preparation.
• Act as primary liaison between the Managing Director and internal/external stakeholders.
• Assist with strategic projects, research and business development initiatives.
• Handle highly confidential information with discretion and ensure compliance with company policies.

Required profile

• Bachelor’s degree in Business Administration, Management, Human Resources, Accounting or related field.
• Minimum 2 years of experience as an Executive Assistant, Personal Assistant or Administrative Officer.
• Professional certifications in Administration or Project Management are an advantage.
• Excellent written and verbal communication skills.
• High level of professionalism, integrity and confidentiality.

Required skills

• Proficiency in drafting professional emails, letters, reports and presentations.
• Strong organizational and time‑management abilities.
• Attention to detail and accuracy.