Document Controller – Engineering & Construction

About the role

Are you an experienced Document Controller with a strong background in Engineering and Construction? Join the Design Vetting Office in Abuja to manage, track, and maintain engineering and technical documents.

Key responsibilities

• Manage and maintain all controlled project documents, drawings, correspondence, technical submittals, procedures, and records.
• Ensure proper document numbering, revision control, status tracking, filing, and archiving in accordance with company and project document control procedures.
• Register, distribute, and transmit incoming and outgoing documents through the Electronic Document Management System (EDMS).
• Maintain accurate document logs, transmittal registers, drawing registers, and master document registers.
• Monitor document workflows to ensure timely review, approval, and submission of project documents.
• Coordinate with the Engineering and QA/QC team, and project management teams regarding document submissions and updates.
• Ensure all superseded and obsolete documents are properly removed from circulation and archived accordingly.
• Prepare weekly and monthly document control reports for management and project teams.
• Track and follow up on overdue documents, comments, approvals, and Contractor submissions.
• Ensure confidentiality, accuracy, and integrity of project documentation at all times.
• Support project close‑out activities including compilation of final documentation, as‑built drawings, handover dossiers, and archiving.
• Maintain proper hard copy and electronic filing systems for easy retrieval of records and documents.
• Ensure compliance with ISO standards, company quality management systems, and project document control requirements.
• Liaise with Contractors and Clients on document control related matters.
• Provide administrative support related to technical documentation and project records management.