Assistant Office Manager

About the role

We are looking for a proactive Assistant Office Manager to support the smooth operation of our Lagos office. You will work closely with the Managing Director and senior leadership to ensure administrative, facilities and compliance functions run efficiently.

Key responsibilities

• Oversee daily office operations including front‑desk, mailroom, filing, stationery and supplies inventory.
• Coordinate facilities management – liaise with landlords, vendors and maintenance for power, AC, cleaning, generator and HSE compliance.
• Arrange travel, accommodation and logistics for staff, expatriates and visiting partners or regulators.
• Maintain office security, visitor management and access control in line with HSE policies.
• Update and file company records, licences, permits and statutory filings; support ISO/QMS documentation control.
• Assist HR with onboarding, off‑boarding, attendance, leave tracking and payroll documentation.
• Prepare agendas, minutes and action items for meetings, board sessions and HSE briefings.
• Process office invoices, purchase orders and vendor payments; monitor budget, utilities and consumables spend.
• Enforce HSE standards, conduct fire drills and support business continuity plans.
• Manage the Managing Director’s calendar, briefing packs and VIP visits while handling confidential correspondence.

Required profile

• Bachelor’s degree in any discipline.
• Minimum 2 years of experience in office administration or facilities management.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.

Required skills

• Proficiency in standard office software (e.g., Microsoft Office).