Administrative Coordinator – Office Operations

About the role

The Administrative Coordinator ensures the smooth, compliant, and efficient day‑to‑day operation of IPAS’s Abuja office. By handling front‑desk duties, facility management, and resource monitoring, the role allows program and leadership teams to focus on the organization’s mission.

Key responsibilities

• Manage front‑desk operations, greet visitors, answer calls, and coordinate appointments.
• Provide timely administrative support, maintain calendars, and track task completion.
• Develop and follow facility maintenance schedules, oversee cleaning rosters, and coordinate repairs.
• Monitor generator usage, fuel consumption, and monthly departmental resource requests.
• Maintain accurate inventory records, monitor stock levels, and conduct periodic physical counts.
• Ensure office spaces are safe, functional, and conducive to productivity.

Required profile

• Strong organizational skills with attention to detail.
• Ability to manage multiple administrative tasks simultaneously.
• Proactive approach to maintaining office standards and resources.

Required skills

What we offer

• Opportunity to contribute to a mission‑driven nonprofit focused on safe abortion care.
• Collaborative work environment with supportive leadership.