Secretary – Administrative Support for Construction Projects

About the role

We are looking for a proactive Secretary to provide comprehensive administrative support to our management and project teams within the construction sector. You will act as the central point of contact for communications, documentation, and office coordination, ensuring smooth daily operations.

Key responsibilities

• Manage incoming calls, emails, and correspondence, and maintain organized filing systems for office and project documents.
• Schedule appointments, meetings, site visits, and arrange travel logistics for management.
• Prepare letters, reports, presentations, tender documents, and other business materials.
• Take accurate minutes, distribute agendas, and track project documentation and approvals.
• Coordinate office supplies, equipment maintenance, and monitor office expenses.
• Welcome visitors, clients, contractors, and suppliers professionally.
• Maintain staff attendance records and produce weekly/monthly administrative reports.

Required profile

• Minimum OND in Business Administration, Office Management, Secretarial Administration or related field.
• At least two years of experience as a Secretary or Administrative Assistant, preferably in construction or engineering.
• Strong written and verbal communication skills with high attention to detail.
• Ability to handle confidential information with professionalism.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook

What we offer

• Competitive monthly salary range.
• Opportunity to work on diverse construction projects.
• Professional development within a growing international firm.