HR Coordinator

About the role

The HR Coordinator delivers HR operational and customer support across the employee lifecycle, acting as a key point of contact for employees and managers. The role covers recruitment, onboarding, payroll administration, benefits and pension administration, employee records and HR systems support, and contributes to HR reporting, workforce analytics and continuous improvement.

Key responsibilities

• Recruitment: coordinate job ads, interviews and assessments, maintain candidate databases and vacancy trackers, and prepare recruitment reports
• Onboarding: coordinate induction for contract staff, interns and cadets, validate internship documentation and introduce interns to supervisors
• Payroll and invoicing: process monthly expatriate payroll inputs, overtime and leave allowance forms, approve cadet and intern allowances, and follow up with finance teams and service providers
• Benefits and pensions: administer employee benefits, act as contact for employee enquiries, send pension remittance schedules, review medical invoices and support welfare programmes
• Records and systems: keep employee data accurate in the HR information system, support HR self-service queries, monitor workflows and prepare employee letters and confirmations
• Reporting: prepare headcount, recruitment, absence, turnover and training reports, maintain dashboards and support audits
• Employee and manager support: handle routine HR enquiries, manage leave and offboarding, and escalate complex matters to the HR Business Partner or HR Manager
• Cadet and expatriate administration: support expatriate documentation, raise travel requests, assist cadets with expense claims and prepare visa and temporary work permit letters

Required profile

• HR degree preferred; business degree also considered
• CIPM qualification or equivalent preferred
• Previous experience in an HR environment
• Experience handling confidential information and excellent administrative skills, especially for high-volume work
• Good communicator, proactive, collaborative and able to work in a fast-paced environment

Required skills

• Intermediate knowledge of Microsoft Office
• Use of Workday or another HR information system desirable