Executive Associate – Office of Head, Abuja

About the role

The Executive Associate supports the Head of Office (HoO) in the Abuja office of UNOCHA, ensuring smooth administrative and communication functions. This position involves managing calendars, coordinating meetings, handling correspondence, and facilitating knowledge sharing within the office.

Key responsibilities

• Maintain the HoO’s calendar, arrange appointments, meetings and high‑level visits, act as interpreter when needed, and take minutes.
• Prepare briefing materials, informal translations, and correspondence for the HoO’s signature.
• Manage filing systems, both physical and automated, ensuring confidentiality and efficient information flow.
• Coordinate office communications, track deadlines, and follow up on reports and actions.
• Organise trainings for secretaries and UN staff on coordination, administration and protocol issues.

Required profile

• Professionalism: ability to perform repetitive administrative tasks under time constraints and knowledge of administrative rules.
• Teamwork: collaborative attitude, valuing input from colleagues and supporting group decisions.
• Planning & Organising: prioritize multiple tasks, meet deadlines, and adapt quickly to changing priorities.

Required skills

• Proficiency with MS Word and MS Excel.
• Experience using office software applications for data management and presentation.
• Familiarity with web‑based management systems.