Executive Assistant & Admin

About the role

Bridgemead Consulting is seeking a proactive Executive Assistant & Admin to provide high‑level support to the Managing Director and ensure smooth office operations. This role combines executive assistance with comprehensive administrative management in a fast‑moving entertainment and events environment.

Key responsibilities

• Manage calendars, schedule appointments, coordinate meetings and prioritize daily activities for the executive.
• Handle all executive correspondence, including emails, letters, reports, presentations and confidential documents.
• Arrange local and international travel, visas, accommodation, itineraries and expense documentation.
• Serve as the primary liaison between the executive office and internal teams, clients, vendors and partners.
• Oversee office administration, filing systems, procurement, inventory and compliance with procedures.
• Coordinate company‑wide meetings, strategy sessions and client presentations, preparing agendas, minutes and follow‑up actions.
• Monitor project execution across departments, ensuring deadlines and deliverables are met.
• Maintain company records, contracts, licenses and confidential files with accuracy and security.
• Support client onboarding, maintain records and ensure excellent service throughout project lifecycles.
• Assist in planning and executing branding projects, corporate events, activations and exhibitions.
• Develop and improve administrative systems, workflows and standard operating procedures.
• Prepare executive, operational and performance reports on a weekly, monthly and quarterly basis.
• Monitor administrative budgets, process invoices and manage vendor payments in collaboration with finance.

Required profile

• Bachelor’s degree in Business Administration, Management, Office Administration or related field.
• 3‑5 years of experience as an Executive Assistant, Administrative Officer or Office Manager.
• Experience in branding, creative, events, marketing or consulting industries is strongly preferred.

Required skills

• Proficiency with project management and productivity tools such as Asana, Trello, ClickUp or Notion.
• Strong calendar management, travel planning and executive correspondence handling.
• Excellent written and verbal communication with internal and external stakeholders.