Administrative Assistant – Information Management Focal Point

About the role

The Administrative Assistant provides secretarial and administrative support for the ICRC delegation in Nigeria, acting as the Information Management (IM) focal point. The role involves handling correspondence, managing visual identity stock, and supporting daily IM team tasks.

Key responsibilities

• Welcome visitors, answer calls, and direct inquiries to appropriate staff.
• Manage incoming and outgoing mail, including bordereaux preparation and distribution.
• Ensure correspondence follows ICRC protocol and maintain Chrono files.
• Oversee visual identity and stationery stock in collaboration with relevant departments.
• Support IM projects, organize meetings, set up rooms and technical equipment, and handle VIP visits.
• Perform typical secretarial duties such as photocopying, document disposal, and supply ordering.

Required profile

• Bachelor’s degree in communications, business administration, computer science, social sciences or related field.
• 1–2 years of experience in program and administrative tasks.
• Strong motivation for humanitarian work and ability to work under pressure.
• Valid working permit for Nigeria.

Required skills

• Proficiency with MS Office (Word, Excel, PowerPoint).
• Working knowledge of HCL Notes and SharePoint.
• Excellent command of English.

What we offer

• Rewarding humanitarian work in a multicultural environment.
• Competitive employment package with medical insurance and ICRC pension plan.
• In‑house training opportunities and a fixed‑term contract (4‑month maternity cover).