Executive Assistant to Senior Leadership

About the role

We are looking for a highly organised, proactive, and discreet Executive Assistant to support the Director and senior leadership team in a fast‑paced healthcare/NGO environment. The role involves managing schedules, communications, meetings and confidential information with a high degree of professionalism.

Key responsibilities

• Manage and maintain the Director’s daily calendar, appointments, travel arrangements and resolve scheduling conflicts.
• Screen, prioritise and handle incoming communications; draft correspondence, reports and presentations.
• Coordinate internal and external meetings, prepare agendas and materials, attend meetings, record minutes and track actions.
• Serve as liaison between senior leadership and stakeholders including clients, partners, vendors and government agencies.
• Support strategic initiatives and special projects by conducting research, preparing briefs and monitoring deliverables.
• Assist in organising executive‑level events, workshops and conferences.
• Identify and implement improvements to administrative processes and executive efficiency.

Required profile

• Bachelor’s degree in Business Administration, Management, Health Sciences, Public Administration or related field.
• 3–5 years of experience as an Executive Assistant or in a senior administrative role.
• Previous experience in healthcare, medical, NGO or professional services sector is an advantage.
• Excellent written and verbal communication, business writing and presentation skills.
• Strong organisational, time‑management and attention‑to‑detail abilities.
• High level of professionalism, discretion and ability to handle confidential information.
• Proactive, solution‑oriented and able to work independently in a dynamic environment.

Required skills

• Google Workspace (Gmail, Calendar, Docs, Sheets, Drive, Meet)