Executive Assistant

About the role

We are seeking a proactive Executive Assistant to support the CEO of HillBridge Consulting in Lagos. The role combines high‑level administrative duties with personal assistance, ensuring seamless coordination of business and personal commitments.

Key responsibilities

• Manage and prioritize the CEO’s calendar, schedule meetings across time zones, and resolve conflicts.
• Plan and book domestic and international travel, including flights, visas, accommodation, and contingency arrangements.
• Attend or dial into executive meetings, record minutes, track action items and follow up on deliverables.
• Draft, format and polish PowerPoint presentations, executive summaries, proposals, business reports and board updates.
• Screen, draft and respond to emails on behalf of the CEO, flagging high‑priority items.
• Maintain a log of delegated tasks, milestones and deadlines for both business and personal matters.
• Serve as the first point of contact for internal teams, partners and external stakeholders, communicating with professionalism.
• Handle confidential corporate, financial and personal information with utmost discretion.
• Execute personal errands and manage personal appointments alongside core business duties.

Required profile

• Bachelor’s degree in Business Administration, Office Management or related field.
• 1‑3 years of experience as an Executive or Personal Assistant, preferably supporting C‑level executives.
• Strong organizational abilities, meticulous attention to detail and excellent written communication.

Required skills

• Microsoft Office Suite (PowerPoint, Word, Excel, Outlook).
• Adobe Acrobat.
• CRM systems and project‑tracking tools.
• Digital calendar management (Google Calendar, Microsoft Planner).
• Advanced AI efficiency tools such as Claude and Copilot.