Executive Assistant – Administrative Support

About the role

The Executive Assistant will provide high‑level administrative support to senior leadership, ensuring smooth daily operations and effective time management. This role requires coordination of complex schedules, travel arrangements, and communication across internal and external stakeholders. The successful candidate will act as a trusted liaison, handling confidential information with professionalism.

Key responsibilities

• Manage executive calendars, appointments, and meeting schedules.
• Coordinate domestic and international travel, including flights, accommodation, and itineraries.
• Organize meetings, prepare agendas, take minutes, and follow up on action items.
• Prepare, edit, and manage correspondence, reports, presentations, and other documents.
• Screen phone calls, emails, and other communications, responding or escalating as appropriate.
• Maintain confidential records and handle sensitive information with professionalism.
• Coordinate with internal teams, clients, and external stakeholders on behalf of the executive.
• Track deadlines, monitor priorities, and ensure timely completion of tasks and projects.
• Organize company events, executive meetings, and special projects as assigned.
• Perform general administrative duties to support the executive office.

Required profile

• Bachelor's degree or equivalent experience.
• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
• Excellent written and verbal communication skills.
• Strong organizational and time‑management abilities.
• Ability to multitask, prioritize work, and meet deadlines.
• High level of professionalism, integrity, and discretion.
• Strong problem‑solving skills and attention to detail.

Required skills

• Proficiency in Microsoft Office Suite.
• Proficiency in Google Workspace.