Administration Assistant

About the role

The Administration Assistant will provide essential support for daily project and site operations, ensuring smooth administrative, HR, and procurement processes. This role works closely with the Project Management team and various internal and external stakeholders.

Key responsibilities

• Provide administrative support for day‑to‑day project and site activities.
• Assist HR functions such as recruitment coordination, onboarding, attendance tracking, leave management, and personnel documentation.
• Support procurement by obtaining quotations, preparing purchase requests, tracking orders, and coordinating deliveries.
• Arrange travel, accommodation, transportation, meetings and other logistics for project personnel.
• Maintain accurate project documentation, filing systems, correspondence and office records.
• Monitor office inventory and coordinate procurement of supplies and consumables.
• Liaise with vendors, contractors, service providers and internal departments to facilitate project execution.
• Prepare routine administrative reports and provide general support to the Project Management team.
• Perform other administrative and project‑related duties as assigned by management.

Required profile

• Bachelor’s degree in Business Administration, Human Resources, Procurement, Management, Logistics or a related field.
• Minimum of 3 years relevant experience in administration, HR, procurement or project support.
• Experience in construction, EPC, power, energy, engineering or infrastructure is an advantage.
• Strong organizational, communication and multitasking abilities.
• Ability to work independently, prioritize tasks and meet deadlines in a fast‑paced environment.
• Willingness to travel and work at project locations when required.
• High level of professionalism, integrity and attention to detail.
• Male candidates preferred due to operational requirements.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

What we offer

• Shared company accommodation (2–3 per room).
• Daily workplace transportation.
• Overtime paid according to company policy.
• Opportunity to work on energy and infrastructure projects.