Executive Assistant

About the role

We are looking for a proactive Executive Assistant to support the founder of Laiedon Innovations across multiple businesses. The role combines high‑level administrative support, project coordination and basic content creation in a fast‑moving retail and fashion environment.

Key responsibilities

• Manage the founder’s calendar, inboxes, correspondence, meetings and logistics across several businesses.
• Prepare meeting materials, attend selected meetings, capture decisions and action items, and ensure timely follow‑up.
• Coordinate projects in ClickUp, maintaining plans, timelines, deliverables and dependencies.
• Follow up with clients, suppliers, partners and internal stakeholders, flagging blockers or delays.
• Conduct research and produce briefs, reports, presentations and other decision‑support materials.
• Support daily operations such as order tracking, supplier communication, customer enquiries and documentation.
• Assist with content and social media coordination, including content calendars, basic copywriting, scheduling and simple Canva designs.
• Arrange business travel and personal appointments, handling flights, accommodation, transport and occasional errands.
• Handle confidential business and personal matters with discretion.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field.
• Minimum 2 years experience as an Executive Assistant, Personal Assistant, Operations or Project Coordinator.
• Experience supporting a founder or senior executive is a plus.
• Strong organisational, time‑management and communication abilities.
• Proactive, resource‑ful and able to manage multiple priorities with minimal supervision.
• Sound judgment, attention to detail and ability to handle confidential information.
• Ability to work within the BST time zone.

Required skills

• ClickUp
• Google Workspace
• Microsoft Office
• Canva
• Familiarity with AI tools (advantage)