Executive Assistant

About the role

The Executive Assistant will support senior leadership at HR On Wheels, handling calendar management, travel arrangements, and correspondence while also coordinating key projects across the organization.

Key responsibilities

• Manage the executive’s calendar, schedule meetings, arrange travel, and handle correspondence.
• Prepare reports, presentations, meeting agendas, and minutes.
• Coordinate and monitor projects, tracking timelines, budgets, risks, and delivering regular progress updates.
• Liaise with internal teams, clients, vendors, and stakeholders to ensure smooth project execution.
• Follow up on action items and maintain accountability across projects.
• Maintain confidential records and organize documentation efficiently.
• Support operational improvements, event coordination, and other administrative tasks as assigned.

Required profile

• Bachelor’s degree in Business Administration, Project Management, Human Resources, or a related field.
• 3–5 years of experience as an Executive Assistant, Project Coordinator, or Project Manager.
• Proven experience supporting senior executives and managing projects.
• Strong organizational, communication, analytical, and problem‑solving abilities.
• Ability to multitask, prioritize work, and maintain confidentiality.

Required skills

• Microsoft Office Suite
• Google Workspace
• Asana
• Trello
• Monday.com
• ClickUp
• Jira
• Microsoft Project